Essential Admin Package

Tier 1: Essential Admin Package

Monthly Investment: Starting at $1,600.00 USD / month

Flat-rate monthly retainer. No payroll taxes, benefits, or onboarding overhead.

Service Overview

This package is specifically designed for small-to-medium churches that require stable day-to-day office operations, polished weekly communications, and physical Sunday service preparation. By focusing strictly on essential logistical and administrative tasks, this tier provides your church with consistent operational order without the cost of a full digital database or bookkeeping setup.

Included Deliverables & Scope Boundaries

📋 Sunday Production & Print Media

• Weekly Bulletin Layout: Complete graphic design, typesetting, and layout of your physical weekly bulletin using Canva (includes up to 1 custom insert or ministry flyer).  

• Physical Assembly: Full printing, precision folding, and insert stuffing executed directly on your church's office equipment so your materials are retail-ready for Sunday morning.  

• Screen Announcements: Custom design of up to 3 beautiful, clear announcement slides per week to display on your church screens before and after services.  

✉️ Core Communications & Inbox Management

• Central Email Inbox: Active monitoring and processing of the primary church email address (Monday–Thursday, 9:00 AM – 12:00 PM EST) to ensure community inquiries are filtered, answered, and organized.  

• Voicemail Monitoring: Remote management of church phone voicemails via digital transcriptions. We filter out spam, handle routine informational requests, and immediately route urgent pastoral or counseling needs to leadership.

• Digital Community Newsletter: Production and distribution of 1 weekly digital newsletter sent straight to your congregation's inbox to keep your church family connected and informed.

⚙️ Logistics & Onsite Operations

• Weekly Onsite Block: One dedicated onsite operational block per week (Thursdays or Fridays, up to 3 hours) at your church building. This time is strictly focused on high-speed physical production, sorting physical mail, and face-to-face pastoral alignment.  

• Procurement Management: Sourcing, ordering, and digital tracking of critical church and office supplies (e.g., communion elements, coffee, paper, cleaning supplies) online.  

• Vendor Dispatch: Scheduling and coordinating facility maintenance technicians (such as HVAC, plumbing, or copier repair) to align perfectly with our onsite hours.

Out-of-Scope Activities

To maintain strict quality standards and project boundaries, this essential package explicitly excludes: full digital database/church management software tracking (e.g., Planning Center scheduling), live phone answering, financial data entry/bookkeeping (Dext/tithe logging), social media management, website design, and physical building janitorial work. These advanced features are reserved for our Tier 2 package or can be negotiated as isolated project add-ons.